AIS Council - 2003-2004

Council Activities - 2003-2004

Council Membership

2003-2004 Council Members (includes individual e-mail addresses)

Details of Council Elections for

2003-2004

Meetings

Note that there are three meetings in the 2003-2004 year because

of the decision made in Dec 2003 to change the fiscal year to match

the budget year, i.e., the new terms of office and fiscal year start

on July 1, 2004.

Meeting Preparation:

Due Dates	Naples Meeting: June 21-22, 2003	Seattle Meeting: December 14 & 17, 2003	Mid-year Meeting, Atlanta, GA June 5, 2004
Agenda items with supporting documents	June 7	Nov 30	May 21
Items for block voting	June 11	Dec 4	May 25
Block voting items for discussion	June 16	Dec 9	May 30
Meeting materials available	June 17	Dec 10	June 1

Meeting Information:

Items	Naples Meeting: June 21-22, 2003 (Hotel)	Seattle Meeting: December 14 & 17, 2003	Atlanta Meeting: June 5, 2004 (Hotel)
Meeting documents (available 4 days prior to and 1 week following meetings)	Agenda, Minutes	Agenda, Minutes	Agenda, Minutes
Meeting details	Time and place	Time and place	Time and place
Attendance	Attendance	Attendance	Attendance

2003-2004 "To Do" List

The 2003-2004 To Do List presents action items arising from the three AIS Council meetings conducted this year. Please notify the AIS Secretary of items completed so the list can be kept up-to-date.

Further Information Referenced During the Year

Final report on 2003 Member Services Survey, prepared by Dennis Galletta (as of 6/13/03). Also see link to the survey itself.

AIS Conference Guidelines - presentation slides used by Spears during June 2003 meeting (updated 2/3/04)

AIS Office Update - presentation slides used by Spears during June 2003 meeting

AIS Office Update - presentation slides used by Spears and Givens during June 2004 meeting

Motions for Council Vote Between Meetings

Mid-Meeting Motion: Enterprise Systems SIG - motion by VP Agarwal for electronic vote by Council, posted 1/20/04

Meeting Policies

The following bullet points represent the essence of a memo entitled Block Vote Trial circulated on April 26, 2002, as well as the spirit of Council meetings in general.

Submission of agenda items

Materials are to be submitted electronically to the Secretary at least 2 weeks prior to the meeting date.
Items should include at least one motion.
- Items without supporting documents will be deleted in preparing the final documents for the meetings.
Those Council members submitting items for discussion should indicate the length of time needed for the discussion.

Block Voting

Items that do not require discussion will be submitted as a block for voting early the meeting.
Items for block voting should be so specified 10 days before the meeting.
A member of Council who believes that any item submitted for a block vote should be discussed should notify the Secretary five (5) days prior to the meeting.

Availability of Meeting Documents